Use a Barcode Scanner with Square
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Now that you have imported all the Usborne book titles in to your Square account following the blog post here, you are ready to start working some book fairs and booth events. When you are checking people out using the Square App on your phone you can search for book titles by typing the titles on your keyboard. If you want a faster and easier way to checkout, you can pair a barcode scanner to your phone and simply scan the barcode on the back of the books to look up the titles. This can save you a ton a time over typing manually.
Best of all, you can pick up a bluetooth barcode scanner for about $40 on Amazon. That will save you about $250 compared to the Square USB barcode scanner which runs $119 and requires the Square Stand which is another $169.
We have also created some custom barcodes that be scanned to add singles of books from sets that don’t have a barcode to the Square shopping cart. Download the file, print it out and place by your checkout area then scan the barcode when someone wants a single from one of these sets: Beginner Reference, Peek Inside, Phonics Books, or That’s Not My Zoo.
Check out the video below to learn how to connect the barcode scanner to your phone and use it with the Square app!
- Click here to purchase our recommended bluetooth barcode scanner!
- Introduction to Square
- Importing Usborne Book Titles to Square
- Using a Barcode Scanner to Track Inventory
The NETUM scanner product description says the barcode scanner does not work with Square POS. Can I still use it?
In short, yes you can still use it with Square but there are some caveats. The way we show using the barcode scanner with Square it is being used as an input device to put the barcode number into the search box within Square. The barcode scanner is paired with your phone (or iPad or computer) and not integrated with the Square App itself. As we show in the video there is an extra tap/click or two you will need to make using a generic bluetooth barcode scanner like this versus the more expensive ones that integrate with Square. We are fine dealing with those extra clicks since the barcode scanners that integrate with the Square app are much more expensive. The Smart & Cool barcode scanner shown in the video was the same as the NETUM scanner since it was also a generic bluetooth scanner.
If you do not want to deal with the extra taps/clicks and need a barcode scanner that is fully integrated with the Square POS App you can get the SocketScan S700, but note that this is only compatible with iOS mobile devices and over $200.
You can also find more information about accessories that fully integrate with Square here.
I purchased some sets that are broken up and sold individually. They don't have barcodes. Is there any way to scan them in to Square?
Is there a way to change the timeout on the barcode scanner so I don't have to reconnect it to my iPad/Phone so often?
There sure is! The timeout defaults to 20 seconds which is pretty short. You’ll have to reconnect for almost every transaction probably. The timeout can be changed to be as long as 20 minutes instead. Click here to download the manual for the Smart & Cool barcode scanner or click here to download the manual for the Netum barcode scanner. Print out the barcodes under “Auto Sleep Setting”. To change the sleep setting on the barcode scanner scan the “Start Setting” barcode at the top of the page then scan the barcode for the desired sleep time which can be adjusted from 20 seconds to 20 minutes. We prefer and use the longest 20 minute setting so we rarely have to reconnect the barcode scanner to our iPad. The barcode scanner has a very long battery life so keeping it on has not been a problem for us.
When the barcode scanner is connected to my iPad/Phone I can't use the keyboard. What do I do when a barcode isn't found in Square?
If you need to get access to your full keyboard disable Bluetooth on your device to disconnect the barcode scanner. On an iPad this can be done quickly by swiping up from the bottom of the screen and tapping the bluetooth button to turn off bluetooth. When you are done with the keyboard turn bluetooth back on and your tablet will re-connect to the barcode scanner.
I paired my barcode scanner with another device and now it won't re-connect to the first device. How do I re-pair the scanner with the first device?
In the video you are using a Smart & Cool brand barcode scanner. Why are you recommending a different scanner now?
The Smart & Cool barcode scanner used in the video is no longer available for purchase, so we now recommend a different bluetooth barcode scanner.